Privacy policy

Privacy Policy - Lynsay McFarlane-Shaw OT Supervisor

_{Occupational Therapy Supervision / Mentorship / Training}

_{This policy outlines the procedures Lynsay McFarlane-Shaw (OT Supervision/Mentorship/Training) uses to collect, process, share, and store personal data. The policy covers the principles of the General Data Protection Regulation (GDPR).}

_{Who is collecting the data?}

_{The Data controller/protection officer is Lynsay McFarlane-Shaw at OT Supervisor, who can be contacted at 07757 308 706, [email protected], 30 Whitmore Road, Harrow, HA1 4AB.}

_{What Personal Data is Lynsay McFarlane-Shaw (OT Supervisor/mentor) collecting?}

_{Name of therapist}

_{Email address of therapist}

_{Telephone number of therapist/organisations}

_{Organisation name, if appropriate}

_{Reasons for requesting supervision/mentorship/training}

_{Commissioners: name, address, email if differs from the therapist}

_{Bank/Card details for payment}
_{HCPC Number of the therapist}

_{How do I store your sensitive personal data?}

_{Electronic supervision notes are stored on a password-protected computer, iPad, or mobile phone.}

_{Kajabi website host for OTsupervisor.com, Google Calendar, Zoom, Calendly, Stripe (for payment), sage accounting – all on password-protected devices.}

_{Cloud storage password protected.}

_{Why is Lynsay McFarlane-Shaw (OT Supervisor /mentor) processing the data? What is the legal basis?}

_{Therapists’ data is stored for Occupational Therapy supervision/mentorship/training.}

_{Processing of this information is necessary for performing a task i.e. the Occupational therapy supervision/mentorship/training.}

_{Processing is necessary for compliance with a legal obligation to which the data controller is subject. Lynsay McFarlane-Shaw (OT supervisor) is registered with the Information Commissioner’s Office (ICO) to process this data, registration number: ZA130347. The Royal College of Occupational Therapy (RCOT) and the Health and Care Professions Council (HCPC) standards require that an accurate record of supervision/mentorship must be kept.}

_{Consent is given for occupational therapy supervision/mentorship/training by the therapist.}

_{Will the data collected be shared or stored with any third parties?}

_{Supervision/Mentorship notes are only shared with the supervisee/mentee.}

_{Sage online accounting: For accounting, only the name of the therapist/commissioner is stored on this website. Access to the account is password-protected. This website is GDPR compliant.}

_{Lynsay McFarlane-Shaw bank account: Payment by BACS transfer holds the therapists/commissioner’s name and bank details on paper and electronic copy of bank statements.}

_{Stripe. Payment by card payment holds the therapists/commissioner’s name and bank details on file.}

_{Social media pages – LinkedIn, Twitter/X, Instagram and Facebook – all are GDPR compliant. I am compliant with the standards set out by the Royal College of Occupational Therapy (RCOT) and the Health and Care Professions Council (HCPC) on the use of social media.}

_{No clinical client names/details are stated in supervision/mentorship notes.}

_{How will the information be used?}

_{To deliver occupational therapy supervision, mentorship, and training.}

_{Managing accounts for payment/business.}

_{Manage scheduling for appointments and send Zoom links for sessions.}
_{Sharing supervision/mentorship notes – autonomised – no client details.}

_{How long will the data be stored for?}

_{During the period of supervision/mentorship and for 6 months after either party terminates supervision/mentorship agreement.}

_{What rights do you the data subject have?}

_{To be informed: of what type of information is held by Lynsay McFarlane-Shaw (OT supervisor/mentor). This is outlined in this privacy policy 2018.}

_{Right of access: The Therapist can request access to Occupational Therapy supervision/mentorship records. This must be requested in writing.}

_{Right of rectification: The Therapist can request that incorrect information held by Lynsay McFarlane-Shaw (OT supervisor/mentor) be corrected or completed if incomplete. Information will be updated when you, the therapist inform Lynsay McFarlane-Shaw (OT supervisor/mentor) of any changes.}

_{Right to erasure: The therapist can ask for details to be erased.}

_{Right to restriction of processing: The therapist can ask for data only to be processed in a restricted way. Information is only processed by Lynsay McFarlane-Shaw (OT supervisor/mentor) for Occupational Therapy supervision/mentorship/training and invoicing/ accounting procedures.}

_{Right to data portability: The therapist can request that data be shared with another occupational therapy supervisor/mentor. This means the supervisee/mentee has the right to ask for notes/advice to be shared with another clinical supervisor/mentor.}

_{Right to object: The therapist may withdraw their consent for Occupational Therapy supervision/mentorship in writing at any time. Data will no longer be processed but stored securely for the appropriate time, as stated above.}

_{How can you, the data subject, make a complaint?}

_{By contacting the Data controller, Lynsay McFarlane-Shaw, at OT supervisor/mentor in writing at:}

_{[email protected] or at 30 Whitmore Road, Harrow, HA1 4AB.}

_{How can you, the data subject, access your data?}

_{You can request in writing a copy of relevant personal documents held by Lynsay McFarlane (OT supervisor/mentor). This will be given free of charge. This may take 1 month to process.}

_{If there is a Data breach}

_{Lynsay McFarlane-Shaw (OT supervisor/mentor) will contact the Information Commission Office within 72 hours.}

_{The OT supervisor/mentor would contact the therapist personally to advise them of the breach.}

_{Lynsay McFarlane-Shaw}

_{OT Supervisor}

_{Independent Occupational Therapist}

_{BSc (Hons) Occupational Therapy}

_{PG Cert Clinical Supervisor}

_{This document is valid as of January 2024}_{Updated July 2024}

_{Updated March 2025}

Privacy Policy - Lynsay McFarlane-Shaw OT Supervisor

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